Careers

Field Coordinator

  • Job Tracking ID: 512238-653574
  • Job Location: Bartow, FL
  • Job Level: Entry Level (less than 2 years)
  • Level of Education: High School/GED
  • Job Type: Temporary
  • Date Updated: October 15, 2018
  • Years of Experience: Less Than 1 Year
  • Starting Date: ASAP



Invite a friend
facebook LinkedIn Twitter Email


Job Description:

Summary

Responsible for the administrative and financial functions. Responsible for the procurement, personnel and physical facilities of the office.

Responsibilities

  • Opens and closes the office daily in a timely manner. Greets and directs internal and external visitors.
  • Sorts and distributes all incoming and outgoing mail and correspondence.
  • Maintains contact with the Plant Manager for work assignments and direction.
  • Maintains contact with all Plant Personnel for miscellaneous administrative tasks which may arise.
  • Answers the company’s telephone, screens and forwards calls and accepts/delivers messages when appropriate.
  • Assures that administrative/office supplies are properly maintained and reordered when necessary.
  • Must possess strong communication, computer and clerical skills.
  • Enter accounts payable, assuring A/P documents are complete and properly approved by the Plant Manager.
  • Keeps current files and records on specific site material, publish and distribute facility bulletins and reports, and order facility equipment and furniture.
  • Performs operations of word processing, other information transmission systems and peripheral equipment.
  • Prepares all required procurement reports.
  • Implements site personnel policies and procedures in conjunction with corporate policies, and maintains field records and files.
  • Assists in preparation of budget.
  • Prepares letters, memoranda and misc. correspondence.
  • Conducts research.
  • May handle guest arrangements.
  • Prepares and maintains telephone directory and other company information.
  • Performs photocopying and other production services.
  • Receive incoming shipments.
  • Responsible for office equipment, scheduling maintenance, supplies, etc.
  • Maintain confidentiality, exercise discretion, judgment and tact with all levels of employees, clients and vendors.
  • Balance fluctuation of workload by prioritizing projects and tasks effectively.
  • Expense reports, reconciling corporate MasterCard account.
  • Arranges for repair of vehicles and building when needed.
  • Provides orientation to new staff and keeps track of Paid Time Off.
  • Perform general help duties so that supervisors can focus on work.
  • Check, coordinate, and sign for deliveries.
  • New Hire set-up including computer, phone, corporate cards, travel profiles, etc.
  • Maintain plant budget and process invoices, (validating correct account code and obtaining authorization for payment.
  • Special projects/presentations as needed. Example: Annual Holiday Party, Summer Picnic, and First Responder Day.
  • Processing of Master Service Agreements (MSA), work order, and insurance requirements for any work performed on site.
  • Assist new employee indoctrination.
  • Implementation of requisitions and purchase orders through procurement software.
  • Maintains personnel files and tracks all employee training, including entry of the training into the corporate database.
  • Assists with the updating of all plant controlled documents, including Procedure manuals and the drawings and records in the file room.

 

Experience and Skills:

Requirements

  • High School Diploma.
  • Good verbal and written communication skills.
  • One year Accounts payable experience.
  • Ability to perform mathematical calculations.
  • Demonstrated knowledge of filing systems and procedures.
  • Typing speed at a minimum of 45 wpm, with ability to format properly.
  • Good working knowledge of Microsoft Office, with special emphasis on MS Word, Excel, Outlook, and PowerPoint.
  • Ability to anticipate and resolve problems.
  • Multi-task oriented.
  • Valid Driver’s License.